An e hall pass, also known as an electronic hall pass, allows students to indicate that they have teacher permission to be out of the classroom for a valid reason during class time. As a teacher, you will need to review and approve e hall pass requests from your students as part of monitoring appropriate student access to hallway privileges. Here is a step-by-step overview of how to approve e hall passes:
Log into the e hall pass system through your teacher portal
Most schools have a web-based e hall pass system or provide it through a specific app. Log in to the system so you can view and manage pass requests and approvals. This likely requires your teaching credentials or a designated username and password.
Navigate to “Pass Requests”
There should be a clearly visible menu option to view student pass requests requiring approval. This is likely labeled “Requests” “Student Passes” or something similar. Click this to view current requests.
Review details and select requests to approve
You should now see a list of e hall pass requests pending approval. The details like student name, requested destination, class period, time/date are displayed. Review requests carefully before determining approval. You also have options like:
- Sort and filter requests
- See additional request details
- Approve multiple requests at once
- Choose “Approve” or “Deny”
Once you’ve reviewed an individual pass request, select “Approve” to allow the student to proceed with it as submitted. If there are issues with a certain request, choose “Deny” and the student will have to resubmit an adjusted version if a pass is still needed.
Consider adding a comment (optional)
Depending on the system, you may be able to add an optional comment to the student when you approve or deny a pass. For example, you might add a reminder to go straight to their destination and return promptly.
That covers the basic workflow for reviewing and approving e hall passes from students in your classes. With an efficient e hall pass system, you can monitor and control student requests digitally instead of using paper passes. This helps cut down on classroom disruptions.
FAQs
If you notice questionable patterns for one student like excessive requests, delays in returning, or suspicious requested destinations, have a conversation about proper e hall pass use. You may decide to limit future approvals for the student or only permit passes for urgent reasons.
Yes, most e hall pass systems do allow students to submit requests during class time. As the teacher, requests require your approval before the student may actually leave the room. There may also be options to restrict pass use during certain class activities.
Approved e hall passes are usually valid just for the current class period or school day. Any pending requests disappear at the end of the period or day without teacher approval. Students would have to re-request a pass the next day if still needed. This allows teachers to regularly reassess student needs.
If a student with an approved e hall pass does not return after a reasonable amount of time, you might need to contact the front office, health office, security, or other staff to help locate the student and ensure they did not encounter issues. Most systems also display real-time pass status.
Conclusion
E hall pass systems not only save on the hassle of paper passes but allow much greater visibility and control for teachers around allowing students out of a classroom during instruction time. Approving digital passes is straightforward, but does require periodically checking for and evaluating new requests. With the ability to access robust data on e hall pass usage, teachers can also monitor for potential abuse of privileges and have informed conversations about expectations with individual students when needed. Implementing clear e hall pass approval guidelines and protocols in partnership with students results in optimum transparency and effectiveness.
